Auto-Numbering
Configure automatic numbering for invoices, orders, receipts, and other documents with customizable formats per entity type.
What you can work with
Per-Entity Schemes
Configure numbering separately for invoices, orders, receipts, and other document types. Each entity follows its own independent sequence.
Custom Prefixes/Suffixes
Add prefixes like INV- or suffixes by year and month. Format numbers to match your existing conventions or regional requirements.
Sequential Counters
Assign document numbers from configured sequences. Cancelled documents, reserved numbers and failed operations can affect continuity; do not assume a gap-free sequence.
Format Templates
Define number formats per document type using simple templates. Mix static text, auto-incrementing numbers, and date components freely.
Numbering Conventions
Agree your numbering conventions with the people who reconcile your documents. Confirm any regulatory requirements separately.
Try it with a sample
Choose Entity Type
Select the document type you want to configure — invoices, sales orders, receipts, or any custom entity in your system.
Configure Format and Prefix
Set the number format, prefix, suffix, and starting value. Preview the next few numbers to confirm the pattern looks correct.
System Auto-Assigns Next Number
Whenever a new document is created, Vender automatically assigns the next number in the sequence. No manual entry required.
Check the Result
Create a test document and check its number against your format. Review cancellations and imported numbers when reconciling a sequence.
Available On
Auto-Numbering is configured in the Vender Admin web application. Numbering rules apply across all surfaces that create documents.
Related Features
Ready to fix your document numbering?
See how Vender Auto-Numbering eliminates duplicates and gaps while keeping your documents audit-ready.