Auto-Numbering
Configure automatic numbering for invoices, orders, receipts, and other documents with customizable formats per entity type.
Without automated document numbering
- Manual document numbering leads to duplicates, gaps, and formatting inconsistencies.
- Two invoices with the same number create payment and reconciliation confusion.
- Auditors flag numbering issues as signs of poor process control.
- Staff waste time checking the last number before creating every document.
With Vender Auto-Numbering
- Configurable auto-numbering with prefixes, suffixes, and sequential counters per document type.
- No duplicates and no gaps — counters are locked and incremented atomically.
- Numbering history is logged for full audit compliance and traceability.
- Staff create documents without thinking about numbers — the system handles it.
Key Capabilities
Per-Entity Schemes
Configure numbering separately for invoices, orders, receipts, and other document types. Each entity follows its own independent sequence.
Custom Prefixes/Suffixes
Add prefixes like INV- or suffixes by year and month. Format numbers to match your existing conventions or regional requirements.
Sequential Counters
Guaranteed sequential numbers with no gaps or duplicates. The system locks and increments counters atomically for every document created.
Format Templates
Define number formats per document type using simple templates. Mix static text, auto-incrementing numbers, and date components freely.
Audit Compliance
Numbering history supports audit requirements. Every assigned number is logged with timestamp and document reference for full traceability.
How It Works
Choose Entity Type
Select the document type you want to configure — invoices, sales orders, receipts, or any custom entity in your system.
Configure Format and Prefix
Set the number format, prefix, suffix, and starting value. Preview the next few numbers to confirm the pattern looks correct.
System Auto-Assigns Next Number
Whenever a new document is created, Vender automatically assigns the next number in the sequence. No manual entry required.
Numbers Stay Sequential Forever
Counters persist and are protected against race conditions. Even with high-volume creation, numbers remain gap-free and unique.
Available On
Auto-Numbering is configured in the Vender Admin web application. Numbering rules apply across all surfaces that create documents.
Related Features
Ready to fix your document numbering?
See how Vender Auto-Numbering eliminates duplicates and gaps while keeping your documents audit-ready.